How to affiliate a new club to British Triathlon
If you are a brand new club and would like to affiliate to Triathlon England or Welsh Triathlon you will need to complete the on line club affiliation form and make the annual payment of £105 for both adults and juniors or if it is a junior club only the price is £87.50. Once we are notified of your payment, a member of staff from the Membership Services Team will process the affiliation form and then approval is granted and your club details are publicly available within the club finder pages of the British Triathlon website. You will also be able to access your club management area where you can update your club details and there are a number of resources available for you to use.
How to renew a club affiliation
To renew a club affiliation, this can be done by logging into the club management area and clicking to renew under club affiliation on the dashboard.
For renewing clubs, some of the information that has previously been supplied to British Triathlon is already populated within the fields however this will need checking and updating if it is not correct. Throughout the form there are pop out pieces of information next to the question to help you complete the form successfully but if there is something specific you would like help with then please contact The Membership Services Team at firstname.lastname@example.org or telephone 01509 226153
How to access the club management area within the British Triathlon Website?
Once a club has completed the online affiliation application form, made the affiliation payment to British Triathlon and the club affiliation is approved by British Triathlon Membership Services, a club is then able to access the club management area of their club within the British Triathlon website page.
To do this you will need to:
- Visit the British Triathlon home page
- Click on the ‘clubs’ tab at the top of the home page which then opens up a drop down menu.
- Click onto the club management tab which opens up your club ‘log in’ page
- Your user name is also your club affiliation number and can be found within your club affiliation payment confirmation notification from the previous year) followed by the password you created within your club affiliation application form.
- You now have access to all the information to help you as an affiliated club.
How to update affiliated club details?
Clubs can access some of the details within their club management page to be able to update the information ie: member numbers, club activity details, change of committee member detail.
What is the role of a Primary Contact?
A primary contact is the club member with whom we communicate with usually by email. The primary contact will receive payment information and British Triathlon club information updates. The primary contact needs to be a Home Nation member. It is the primary contact’s details that are publicly displayed within the club finder information page.
What is the role of the Welfare Officer?
Everyone who participates in Triathlon is entitled to participate in a safe and fun environment and to be given the chance to experience the feelings of enjoyment, challenge and achievement that are inherent to the sport.
British Triathlon is firmly committed to creating and maintaining a safe and positive environment for all young people to take part in Triathlon. It accepts its responsibility to safeguard the welfare of all young people and protect them from poor practice, abuse and bullying.
The main purpose of the Club Welfare Officer is to implement good practice, safeguarding and child protection policies within the club and act as the first point of contact for individuals who have queries or concerns. The British Triathlon safeguarding policy and procedures along with additional help advice and guidance can be found on our website under safeguarding.
It is a mandatory requirement that clubs with junior members under the age of 18 or adults at risk that affiliate to British Triathlon must have a Welfare Officer appointed.
What type of club categories are there?
There are four types of clubs that can register their affiliation with us. They are:
A Community Club is:
- An organised club on an amateur, not for profit basis
- Has a constitution (BTF or otherwise)
- Is formed to promote and provide access to organised form of sport
- The club should have regular club based activities and training sessions
- There should be no element of a commercial entity where an individual or company is using the club to make a personal profit.
- There must be a minimum of three unrelated members on the Committee.
An Internet Based Club is:
- A group of adult athletes who are connected together by belonging to a web based forum
- There are no formal training sessions, club activities, constitution or committee.
An Informal Club is:
- A (closed) group of adult friends, work colleagues, or athletes who wish to compete in races under a particular name.
- They do not offer formal training sessions, have a committee or a constitution.
A Trade Club is:
- A closed group that is only open to selected athletes/members.
- The club is usually sponsored by a brand or number of brands to raise the profile of the sport and the companies involved.
- A performance orientated triathlon racing team whose members are a combination of professional or amateur athletes.
- A sponsored race team.
Why do you need to have a club constitution?
Community based clubs need to have a constitution so that the club operates fairly for both its members and the club. We actively encourage clubs to have a constitution and have provided a sample template to use which can be found here.
What determines the location of a club?
You will need to provide the postcode of where your club is based ie: the main headquarters of where your club meets or the most frequent location. You will need to affiliate to the home nation that your club is based.
What does Club Association mean?
British Triathlon is the National Governing Body for the sport of triathlon, duathlon and other multi-disciplined sports. Clubs can affiliate to one of the Home Nations Triathlon England, or Welsh Triathlon and this is known as Club Association.
Club affiliation is important for many reasons. By affiliating to one of British Triathlons Home Nations a club will benefit in many ways and be part of a growing sport with outstanding governance.