What is the process for club reaffiliation this 2020? Will the payment window still open by the end of the year?
The Club Affiliation process has changed slightly for 2020, you will need to complete the online form declaring your club details and make payment for affiliation as you have done previously. However for 2020 Club Affiliation you will need to fill out your form first, which will then be checked and approved by the membership team to ensure you have re-affiliated to the correct club type and that your declared club member numbers are in-line with those previously declared. This approval process needs to be carried out to ensure you are charged the correct Club Affiliation fee and so that your club insurance is valid to cover the correctly declared numbers. After you have received confirmation that your Club Affiliation has been approved you will then receive a confirmation email of approval which will say you can now pay your affiliation fees and provide a link to make payment.
what are the dates for completing the affiliation forms and making payments
To allow plenty of time for your club to be approved, Club Affiliation 2020 will be open from 8 November 2019.
Once your Club Affiliation is approved your club will be contacted so you can make payment via the club management page.
If you choose to pay by Direct Debit, your Club Affiliation form must be completed online by 2 December 2019, the Direct Debit will then be taken on 19 December 2019.What are the dates for completing the affiliation forms and making payments?
Why do we have to complete the affiliation forms?
We ask that you update the online affiliation form every year so we have the latest details on your club and who to contact. This year it is important this is done so we can successfully set you up on ClubSpark, if required, and to ensure you have declared the correct number of members for your club.
When do clubs affiliate and when are these changes effective?
Online Club Affiliation form access will be open on 8 November 2019.
We will then approve your club affiliation or contact you to discuss why your affiliation has not been approved.
Once your club has been approved, you will be emailed with a link pay your Club Affiliation fee.
If you choose to pay by Direct Debit, your Club Affiliation form must be completed online by 2 December 2019, the Direct Debit will then be taken on 19 December 2019.
Upon affiliation, do we have to adopt ClubSpark and the website platform?
ClubSpark is not compulsory. You do not have to adopt ClubSpark if you do not want to, this is a new benefit of Club Affiliation that is provided to aid managing and developing clubs and members to help reduce committee members time.
We don’t often use online booking or even a website. Will there be comprehensive training with the new club management system?
Yes, you will get sent a comprehensive getting started guide and in the long-term access will be provided to video tutorials and further guides on ClubSpark. You can also contact your Regional Manager who has received training to ask for additional support.
When do we affiliate? And How long does it last?
Affiliation runs from 1 Jan - 31 Dec 2020. Club Affiliation will open 8 November 2019. Provided your club has been approved and affiliation paid your fees in advance of 1 January 2020 your Club Affiliation will be valid.
If you affiliate after 1 Jan 2020 your affiliation will start once your club has been approved and you have paid. Once paid affiliation runs until 31 December 2020.
If you pay after the 1 January 2020, you will only be insured from the date you pay so please do not let your insurance lapse.
What happens if we have not completed our TriMark Bronze Accreditation as yet?
TriMark Club Bronze is compulsory for all Community clubs with juniors. If you are a Community club with junior athletes and you have not completed TriMark Bronze you will not be allowed to affiliate for 2020 to British Triathlon until it has been completed. Please contact your Regional Manager for support and for further information look at the British Triathlon Accreditation pages.
After a club has affiliated for 2020 will the discounted price for individual British Triathlon membership still apply for club members?
Yes, we are retaining discount on British Triathlon Membership for individuals who are members of a British Triathlon Affiliated Club.
If we have our own Club Management System is that ok? As we will not want the ClubSpark System.
You do not have to adopt ClubSpark if you do not want to, this is a new benefit of Club Affiliation to support clubs manage and develop their clubs and members to help reduce committee members time, however this is not compulsory. However, you will most probably find it is worth changing to ClubSpark as it will probably be cheaper than any system you are currently using.