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Attention all clubs with Juniors

Published:

Did you know that earlier this year we we launched TriMark Club accreditation and that all clubs with juniors will need to have achieved TriMark Club Bronze by the end of the year?

In April 2017 the TriMark Club accreditation scheme was launched. The accreditation scheme has been designed to be progressive and help clubs to create a safe and high qualifty environment for all their members, juniors and adults to enjoy triathlon. 

The TriMark Club accreditation scheme aims to ensure that all triathlon clubs with juniors have in place appropriate levels of safeguarding and child protection measures for their junior members. All clubs with juniors will have to have achieved TriMark Club Bronze by the end of 2018. 

Whilst TriMark Club Bronze provides a robust test of a clubs safeguarding and child protection measures, the accreditation award is within the reach for the majority of affiliated triathlon clubs. Many of the criteria required for TriMark Club Bronze are included in the affiliation process. 

To help you and your club understand the process and what evidence is required to achieve TriMark Club Bronze there is brief overview of the criteria required and supporting notes.

There are 11 criteria to meet for TriMark Club Bronze and the first 5 criteria are met when a club affiliates or re-affiliates.

Criteria Notes

1.    The Club is a Community Club

Only clubs that are Community Triathlon Clubs can apply for TriMark Club Accreditation. 

We define a community club as:
•    Being organised on an amateur, not for profit basis
•    Having a constitution (BTF or otherwise)
•    Being formed to promote and provide access to organised form of sport
•    A club with regular club activities and training session(s)
•    Having no elements of a commercial entity where an individual or company is using the club to make a personal profit.
•    Having a Committee with a minimum of three unrelated members on the Committee.

 

A definition of each “CLUB TYPE” is HERE

2.    Club has an open and non-discriminatory Constitution

When a club affiliates as a Community Club we ask if they have an open and non-discriminatory constitution and provide a link to a guidance document. 
 

There are several guide documents HERE,  including a Club Constitution. Note that the club doesn’t need to use our guidance document.

3.    Club has agreed to abide by BTF Policies on; Safeguarding, Equity and Diversity, Clean-Sport

When a club affiliates they agree to abide by the BTF policies

4.    The club has a training timetable

When a club affiliates the club completes a section on “CLUB ACTIVITY DETAILS”. Only Community Clubs with a training offer, (a training timetable,) can affiliate. 

5.    The club Committee consists of a minimum of a; Chair, Secretary and Treasurer

When a club affiliates they are asked to name a CHAIR, SECRETARY and TREASURER and if they are a club with juniors their WELFARE OFFICER

6.    The club Committee have agreed Roles and Responsibilities

All club officers need to have agreed and signed and dated a Roles and Responsibilities document for their role.

There are several guide documents HERE including a Club Officer’s “Roles and Responsibilities” and “Code of Conduct”.

7.    The club has a contact for new member enquiries

This contact should be listed on the clubs website.

8.    The club Coaches include at least one BTF Level 2 or post October 2016 BTF Level 1 coach

We ask for all BTF coaches to be listed here. All the club needs to do is input the coaches surname and BTF membership number.

We ask that all single discipline coaches are also listed. Clubs need to input the qualification and also their NGB memebrship number.

9.    All Coaches have agreed to Roles and Responsibilities and Coaches Code of Ethics and Conduct

There are several guide documents HERE, including a range of Coaching Roles.

Coaches play different roles in clubs and so the guidance documents for various Coaching roles are OK to be amended and adapted to suit each club.

10.    Coaches working with juniors (or vulnerable adults,) and the clubs Welfare Officer need to have a DBS check through the BTF.

All coaches in regular contact with children and the Welfare Officer need to have a valid DBS check done through BTF. This is a free service for all volunteer coaches and welfare officers.

Regular coaching of juniors is defined as being in direct contact with children: 
•    once a week or more
•    4 or more times in a 30 day period, or
•    overnight between 2am and 6am


The DBS check needs to be done through BTF, we cannot accept DBS checks from other organisations. 

 
Application forms can be requested via dbs@britishtriathlon.org.  Please note that the BTF Safeguarding team need to see a copy of any DBS checks issued.

ONLY COACHES THAT COACH JUNIORS ON A REGULAR BASIS NEED TO HAVE A DBS CHECK DONE.

11.    The Welfare officer has taken Safeguarding course and has agreed Roles and Responsibilities    

The Welfare Officer needs to have taken a “Safeguarding & Protecting Children” workshop. 

The workshop is 3 hours long and is valid for three years. A listing of Safeguarding workshops can be found HERE  

There are several guide documents HERE,  including a for Welfare Officer Roles and Responsibilities.

 

To apply for TriMark Club Bronze go to the link HERE

Please get in touch if you would ike more information or have any questions.

Jon Train (Regional Manager)

email: jontrain@britishtriathlon.org 

mobile: 07739 526 558

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