NOTICE OF ANNUAL GENERAL MEETING

Notice is given that the West Midlands Annual General Meeting will be held on 25^th October 2020 at 4pm-5pm via zoom. To register please click here.

Agenda

1. Apologies for absence
2. Approval of minutes of the previous year’s AGM
3. Matters Arising
4. Chairperson's Report
5. Treasurer's Report
6. Election of Officers
7. Date of next meeting (to be advised)

Resolutions

Resolutions at the AGM for purposes other than the election of the committee must be made known to the Secretary at least 21 days prior to the meeting, which is 4^th October 2020.

Voting on resolutions at an AGM other than for the election of Committee Members shall be passed by simple majority of the members present in person and voting at the meeting, determined on a show of hands. In the event of a tied vote, the Chairperson shall have the casting vote, in addition to their ordinary vote.

No individual member shall have any right to appoint a non-Triathlon England member proxy to attend, speak or vote at any meeting in his or her place.

Voting Process

As the 2020 AGM is virtual West Midlands Region will accept votes Virtually on the day on the Zoom call and by email to westmidstri@triathlonengland.org  Email votes to be received by Mid-day Saturday 24^th October 2020 and will be acknowledged by email receipt.

Nominations

The following positions will be open for election:

1. Chair
2. Vice Chair
3. Secretary
4. Treasurer
5. Welfare Coordinator
6. Triathlon England Representative
7. Junior Series Coordinator
8. Moto Officials Coordinator
9. Technical Officials Coordinator
10. Junior Development Coordinator
11. Website Coordinator
12.  1Non-portfolio (this will be increased if any posts remain vacant)

Nominations Process

The following process will be used to nominate Members in the election of Committee Members at the AGM or EGM.

1. Any Member, in good standing (good standing is defined as a fully paid up member of Triathlon England may stand for election to the Regional Committee.

2. A candidate for election must be Proposed and Seconded by a Member in good standing using the Triathlon England Regional Committee Election pro forma (Appendix 3).

3. For a valid nomination to go forward, nominations must include:

1.   The nominees full name and Triathlon England Membership Number and club name (if applicable)
2.   Their Proposers and Seconders full name and Triathlon England Membership Number and club name (if applicable).

4. Nominations will be sent to the Regional Secretary by email, to westmidstri@triathlonengland.org or other means and methods approved by the Committee and an acknowledgment of receipt will be issued to the nominee.  

5. Should the nomination be void for whatever reasonable reason, the rational for being classified as ‘a void nomination’ shall be communicated to the nominee as soon as possible.

6. All nominations must be received 14 (fourteen) days prior to the AGM, 11^th October 2020.

7. If a nomination is made by post or by email or other means and methods approved by the Committee and is not received by the Regional Secretary, proof of postage and/or email receipt will not be accepted as a valid nomination. It is the responsibility of the nominee to ensure that the nomination is received by the Regional Secretary and an acknowledgement of a valid nomination obtained. 

Election Process

Each Member shall have one vote in the election of Committee members.

A list of valid nominations shall be published by the Secretary 10 days prior to the AGM by publishing the Triathlon England Regional Committee Election pro forma for each nominated Member. Nominees shall also be afforded the opportunity to speak for a maximum of two minutes at the AGM, prior to the casting of votes.

The Chair shall appoint tellers who shall sort votes cast and relay to the Chair. The election of Committee members shall be passed by a simple majority of the votes cast. In the event of a tied vote, the Chairperson shall have the casting vote, in addition to their ordinary vote.

Any enquiries relating to the AGM should be directed to the Regional Committee Secretary  c/o Rosa Teagle westmidstri@triathlonengland.org

Kind Regards

Rosa Teagle

westmidstri@triathlonengland.org