How to access the club management area within the British Triathlon Website?
Once a club has completed the online affiliation application form, made the affiliation payment to British Triathlon and the club affiliation is approved by British Triathlon Membership Services, a club is then able to access the club management area of their club within the British Triathlon website page.
To do this you will need to:
- Visit the British Triathlon home page
- Click on the ‘clubs’ tab at the top of the home page which then opens up a drop down menu.
- Click onto the club management tab which opens up your club ‘log in’ page
- Your user name is also your club affiliation number and can be found within your club affiliation payment confirmation notification from the previous year) followed by the password you created within your club affiliation application form.
- You now have access to all the information to help you as an affiliated club.
What will happen with the Direct Debit set-up for this year?
You can still pay by Direct Debit for 2021 affiliation. However, all clubs must complete their online affiliation form first by 13 November 2020. Once that has been completed and approved your direct debit will be taken on 16 December 2020 or if you are new to Direct Debit you will be allowed to set up a direct debit mandate.
How to update affiliated club details?
Clubs can access some of the details within their club management page to be able to update the information ie: member numbers, club activity details, change of committee member detail.
What is the role of a Primary Contact?
A primary contact is the club member with whom we communicate with usually by email. The primary contact will receive payment information and British Triathlon club information updates. The primary contact needs to be a Home Nation member. It is the primary contact’s details that are publicly displayed within the club finder information page.
What is the role of the Welfare Officer?
Everyone who participates in Triathlon is entitled to participate in a safe and fun environment and to be given the chance to experience the feelings of enjoyment, challenge and achievement that are inherent to the sport.
British Triathlon is firmly committed to creating and maintaining a safe and positive environment for all young people to take part in Triathlon. It accepts its responsibility to safeguard the welfare of all young people and protect them from poor practice, abuse and bullying.
The main purpose of the Club Welfare Officer is to implement good practice, safeguarding and child protection policies within the club and act as the first point of contact for individuals who have queries or concerns. The British Triathlon safeguarding policy and procedures along with additional help advice and guidance can be found on our website under safeguarding.
It is a mandatory requirement that clubs with junior members under the age of 18 or adults at risk that affiliate to British Triathlon must have a Welfare Officer appointed.
Please note that during Covid-19 there is a requirement for Clubs to have a Covid officer, please regularly check our Covid guidance to ensure your club is complying with up to date regulations around triathlon and multi-sport club activity.
Why do you need to have a club constitution?
Community based clubs need to have a constitution so that the club operates fairly for both its members and the club. We actively encourage clubs to have a constitution and have provided a sample template to use which can be found here.
What determines the location of a club?
You will need to provide the postcode of where your club is based ie: the main headquarters of where your club meets or the most frequent location. You will need to affiliate to the home nation that your club is based.
What does Club Association mean?
British Triathlon is the National Governing Body for the sport of triathlon, duathlon and other multi-disciplined sports. Clubs can affiliate to one of the Home Nations Triathlon England, or Welsh Triathlon and this is known as Club Association.
Club affiliation is important for many reasons. By affiliating to one of British Triathlons Home Nations a club will benefit in many ways and be part of a growing sport with outstanding governance.
Can clubs that are based abroad affiliate to a British Triathlon Home Nation?
Clubs that are not part of the United Kingdom cannot affiliate to British Triathlon as they will not be eligible for insurance under our policy
Does British Triathlon have an appointed member of staff who can help clubs if they need information or guidance about members with disabilities or a long-term condition?
Yes, Ilona Berry is British Triathlon’s Disability Participation Lead. Her contact email address is: firstname.lastname@example.org