Can a commercial club also be an event organiser and receive the same cover through the club’s insurance policy?
A commercial club can put on events to members of the public so long as that is not their primary function. They must also ensure their events are permitted with British Triathlon and those taking part sign up to day membership if they do not hold British Triathlon Membership. Further details on organising an event can be found on the Event Organisers Website. This is continually being reviewed by British Triathlon and all clubs will be notified of any changes.
We are re-affiliating, do we need to complete a totally new form?
If you are an existing club you can log into your Club Management area on the British Triathlon website and update the online form, which will contain a lot of the information you provided last year. Check-over this information to make sure it remains correct before you submit.
How many events can a club deliver under the club’s insurance policy?
There is no current set number however if a club was putting on several events a year it might be deemed that you are a commercial organiser and you will be asked to separate the club from the events. This will be continually reviewed by British Triathlon.
We are a school/ college/ university, which category do we fall into?
If you are a university, college or school you will be deemed as a closed club. Therefore, you will pay the same fees as a closed club depending on the number of declared members taking part in triathlon. In most case this will be the lowest level.
How many times can someone attend taster sessions before they need to become a club member?
This is limited to 3 sessions and must be adhered to otherwise the club will find it is not insured to run the sessions.
How do we access the Club Management area of the British Triathlon website?
Once a club has completed the online affiliation application form, made the affiliation payment to British Triathlon and the club affiliation is approved by British Triathlon Membership Services, a club is then able to access the club management area of their club within the British Triathlon website page.
To do this you will need to:
- Visit the British Triathlon home page
- Click on the ‘clubs’ tab at the top of the home page which then opens up a drop down menu.
- Click onto the club management tab which opens up your club ‘log in’ page
- Your username is also your club affiliation number and can be found within your club affiliation payment confirmation notification from the previous year followed by the password you created within your club affiliation application form.
- You now have access to all the information to help you as an affiliated club.
Does a closed club need to have a committee and go through TriMark Bronze accreditation?
A closed club is, by definition, a club that is restricted, by invite only, to a specific group of people due to the characteristics of their work, employment or location. A closed club could not fall into other club types such as a community or commercial club. In most cases this would consist of HM Armed Forces, Emergency Services Clubs, University, Schools but in addition other clubs may be formed by a group of employees within a company not for commercial gain. They do not need a committee or currently need to go through TriMark. However, there is no reason why they should not have a committee as this would allow them to apply for TriMark Club Accreditation. For further information please speak to your Regional Manager.
We made a mistake on the form, can we update it on the club management area?
Once you have submitted your affiliation form to us, you will not be able to make any changes to it on the club management area. If you realise you have made an error, please email firstname.lastname@example.org or call 01509 226199 and we will be able to help you with it.
What is the role of the Primary Contact?
A primary contact is the club member with whom we communicate with usually by email. The primary contact will receive payment information and British Triathlon club information updates. The primary contact needs to be a Home Nation member. It is the primary contact’s details that are publicly displayed within the club finder information page.
What training does the Club Welfare Officer have to complete?
The Club Welfare Officer must complete the following training requirements and renew each training course every three years;
Complete the UK Coaching Safeguarding and Protecting Children training course*
Complete the Child Protection in Sport Unit (CPSU) Time to Listen Training
*As a prerequisite to attending Child Protection in Sport Unit (CPSU) Time to Listen Training (England and Wales) or the Child Wellbeing and Protection in Sport Officer Training (CWPO) (Scotland), attendees need to have completed the UK Coaching Safeguarding and Protecting Children training course previously.